What is Maintenance Management System (CMMS)

A Computerized Maintenance Management System (CMMS) is software that makes it easier for maintenance teams around the world to improve the cost, efficiency and safety of their operations. A CMMS stores maintenance data, such as maintenance on equipme

Blog / Blog
What is Maintenance Management System (CMMS)
What is Maintenance Management System (CMMS)
Maintenance Management System (CMMS)
 Maintenance teams around the world are looking for digital solutions to improve cost, efficiency, and safety assessments. You also seem to have realized that you can't effectively improve your team's metrics using only unwieldy spreadsheets, outdated software, and piles of paper. For many, the solution is a CMMS, which is Computerized maintenance management system, but what is a CMMS, and is it the right tool for your team?
 During this article we delve into the basics of Computerized Maintenance Management Systems (CMMS). You'll learn what a CMMS is, what it does, and how you can benefit from it.
 What is CMMS software?
 A computerized maintenance management system (CMMS), also referred to as maintenance management software or asset management software, is software that stores data about maintenance operations, such as maintenance performed on equipment, machinery, and other assets. CMMS software improves asset management by eliminating... Eliminates the need for manual spreadsheets and consolidates all maintenance team activities in one place.
 Using a CMMS, teams can easily record and organize asset data, plan preventative maintenance tasks, create work orders, and generate reports. Modern CMMS systems also work on multiple platforms, from desktop computers to mobile tablets and smartphones, making them a powerful way to simplify... Maintenance operations.
 What is the history of CMMS
 The first CMMS software appeared around 1965, and was used by major manufacturers with IBM mainframe computers (the types that are not used anymore). Teams would record data on punched cards fed into the computer, and years later, they would record Data on paper was provided to data entry specialists, and in the 1980s, as computers became more usable, technicians logged the data themselves directly into asset management software.
 Ease of use is now no longer a big issue in the 21st century with personal computers, and CMMS is not limited to large manufacturers with high maintenance budgets. Today, this solution is used by companies that have Internet in their facilities and even by the smallest maintenance budgets. This is because the solutions are web-based and relatively affordable.
 Aside from accessibility and affordability, today, a maintenance management system is primarily judged on its features and ease of use for managers to make data-driven decisions on maintenance operations. Ease of use is still an important factor because as more features are added, it can Solutions become increasingly complex which reduces any chance of successful implementation.
A maintenance management system helps teams organize maintenance tasks and track maintenance activity, while allowing managers to streamline operations. However, many companies still use pen and paper, spreadsheets, or don't even have maintenance processes.
 Since CMMS products are easier to use than ever and widely available to teams with different budgets, it's worth testing at least one of them!
 How does CMMS work?
 Computerized maintenance management software is a data-driven solution. A work order feeds that data. When the order is closed, the data is processed by the CMMS system. Work orders contain key asset maintenance data including parts, costs, tie-in time, asset repair and completion time. This data is processed into reports that maintenance managers and other department heads use to make data-driven decisions.
 Any time a work order is submitted, maintenance teams use a CMMS to create an order. Additionally, recurring orders may be created to handle preventative maintenance and inspections. Some systems can automatically create orders based on data received from sensors. The order is completed by a technician, who is closed and data entered into the system, making it available for reporting and planning.
 A mobile CMMS can simplify the entire maintenance process by allowing technicians to access and update work order information on site, saving valuable labor hours by reducing travel times to a minimum. Assuming that data is entered into the system continuously, processes such as planning are accelerated. Maintenance, scheduling, root cause analysis, etc. by facilitating access to information.
 So the work order is created and assigned to the technician and parent, the technician updates the work order with the new data (parts used, costs, time spent, meter readings, etc.) when the work order is completed.
 Maintenance management software processes the data and updates the asset register, and as the data emerges, management runs reports that reveal labor-intensive assets, technician productivity, and costs.
 What areas use CMMS?
 Any industry that has any degree of maintenance operations needs can benefit from using CMMS software. The features they use may change depending on the size of their operation and the types of assets used, but the basic functionality for creating and managing work orders is an integral part of most organizations.
 Some areas that benefit from implementing a CMMS include:
 Food and drinks
 Agriculture and farming
 Building Maintenance
 Government and municipal facilities
 Properties Management
Each of these magazines has assets that require regular maintenance, whether that includes large industrial machinery, mobile equipment, buildings, or land. By managing their maintenance tasks through maintenance management, their own operations become more efficient, taking less time and money to perform effectively, and as a result, each of these industries can reduce overhead, even if they are only used to manage work orders.
 Types of CMMS software
 Maintenance management system can be divided into two general types: on-premises system and cloud management system. The option you choose will have a significant impact on the way you use the software:
 Local system
 An in-house maintenance management system is an internal software system that handles maintenance and inventory management. You often pay upfront to install the system and are responsible for setting up firewalls and IT infrastructure. These systems were used before high-speed Internet and Software-as-a-Service (SaaS) products existed. Today,... Use cloud-based products.
 Cloud based
 Unlike on-premises solutions, a cloud-based CMS is managed by the provider, so all you have to do is focus on using the product. With the software hosted on the provider-managed infrastructure, updates happen automatically. You can get new features without To install a new version of the software, along with the internal system, you must make updates to the system yourself as they become available.
 Another advantage of relying on the cloud is the ability to enter maintenance data from anywhere. It allows technicians to use the mobile application to view and update the work order from the repair site or from anywhere else there is an Internet connection. The mobile application synchronizes with the main server where all data is hosted. Maintenance This way, technicians won't have to re-enter data from a desktop computer.
 What are the features of Doc Suite's CMMS system?
 The Asset Maintenance Management System from DocSuite provides many features, including:
 Maintenance organization
 It helps you organize the maintenance schedule for various assets, which contributes to improving equipment performance and reducing unplanned downtime.
 asset management
 It makes it easier for you to track and manage all assets in an organization, including technical information and associated costs.
 Reports and analytics
 Provides detailed reporting and analysis of maintenance performance and asset efficiency, which helps in making strategic decisions.
 Efficient operation
 Provides functionality to improve maintenance processes and increase asset utilization efficiency.
Crash tracking
 You can record and track malfunctions and perform immediate maintenance to reduce their impact on production.
 Ease of use
 Simple and intuitive user interface design that is easy to handle, reducing the need for long training.
 Integration with other systems
 The software can be integrated with other systems such as business management systems (ERP) to improve coordination of operations.
 Data security
 Provides strong data protection to ensure the confidentiality and integrity of information.
 Cost saving
 By improving maintenance management and reducing unplanned downtime, an organization can save overhead costs.
 Improve productivity
 It contributes to increasing productivity by improving asset efficiency and reducing downtime.
 DocSuite's CMMS system takes a robust approach to organizing and improving maintenance operations, and allows maintenance teams to easily record and organize asset data, plan preventive maintenance tasks, create work orders, and issue reports. DocSuite's CMMS system is compatible with a range of platforms, starting with the computer. From desktop to tablets and smartphones, making it a powerful tool to facilitate maintenance management.
Share :
Category: Blog

Send your Order now

 Your Order has been sent successfully. We will contact you as soon as possible.
Error: Please try again