Document Management (DMS)
Discover the power of document management!
Did you know that organizations consume huge amounts of paper and digital documents? Recent studies revealed that an employee consumes a rate of up to 10,000 papers per year. Now imagine the volume of documents that are consumed in your organization if you have 100 or 500 employees! It is a huge amount that requires attention. Adopting electronic document software and automation in document management will not only reduce financial costs, but will also enhance the speed of work, productivity and overall profits of your organization. If you have not already started using document management software in your organization, we are here to help you understand its great importance. In this article, learn about the benefits of document management software, and why it is a crucial tool in managing your business. Use technology to facilitate your operations, improve the efficiency of your team, and achieve sustainable success. Do not waste time, discover the power of document management now and contribute to the growth of your organization!
What is Document Management software?
Document management software is one of the digital solutions that helps you organize, process, and store your documents in an organized manner that is easy to track and access at any time. Using document management software, you can carry out your daily tasks smoothly and organized. It also contributes to measuring the development of your organization. Without it, you will not be able to manage your operations. Developed and followed up successfully and confidently.
The Document Management program includes many advanced tools, including:
Document repository: Store your documents and data securely in the cloud or on-premises, with the cloud being a low-cost and scalable option.
Document Viewing: Enjoy an advanced user interface that allows you to view documents in their original formats or images, as well as support for multiple graphics such as TIF, HPG, PDF, and CAD.
Document repository: Store your documents and data securely in the cloud or on-premises, with the cloud being a low-cost and scalable option.
Document Viewing: Enjoy an advanced user interface that allows you to view documents in their original formats or images, as well as support for multiple graphics such as TIF, HPG, PDF, and CAD.
Workflow tools: Route documents within the organization for employees or outside for customers seamlessly and efficiently.
Index: Use the indexing system to find any document you need at any time to complete your business operations. You can search by date, number, or document type.
Search Tool: Save time with a search tool that lets you quickly find any document, depending on how you want to set up your organization's software.
Possibility of integration: Connect document management software with other software in your organization such as account management software, ERP software, and others, providing you with comprehensive integration for your business.
With DocSuite, you get powerful tools for managing documents effectively and smoothly
Benefit from organization, security and efficiency in your business operations, contact us today to inquire and start transforming your organization into an advanced document management environment!
What is cloud document management?
The use of modern cloud programs has spread very quickly in many institutions today instead of traditional methods, due to the great advantages offered by this technology. Using the cloud system, you can now enjoy storing, arranging and operating your operations and information easily, in addition to quickly accessing them and linking the branches of your facility together and sharing Data is safe with other users and branches, also keep backup copies to secure your data. The nice thing is that subscribing to the cloud system contributes to reducing the costs associated with the old systems that we are accustomed to, and you can also subscribe to the cloud system easily and according to your desire, whether on a monthly or annual basis.
what are you waiting for?
Have fun discovering these attractive terms in the world of document management. Make the document management process more fun and efficient with these interesting concepts!
What are the features of document management software?
Learn about the features of document management software and benefit from them to achieve the highest levels of professionalism and customer satisfaction. We offer you “DocSuite”, our wonderful document management software, to make your experience easier and more effective. Come and explore with us these amazing features:
Efficient document storage: With DocSuite, go digital and get rid of paper completely, and enjoy many benefits, such as:
Efficient document storage: With DocSuite, go digital and get rid of paper completely, and enjoy many benefits, such as:
- Saving storage space and eliminating the need for huge warehouses.
- Reduce costs related to paperwork, such as printing and copying.
- Easy and quick access to documents stored in one place, regardless of your geographical location.
- Easy access to documents: Save a lot of time and effort in searching and browsing documents and files using document management software, as you can easily access any document stored in the system, allowing you to have a quick and effective interaction with customers.
Improving the organization’s system: Adopting a document management system contributes to developing the organization’s internal workflow through:
- Good and organized documentation of documents, which leads to faster business processes and efficient problem solving.
- Precise control over access rights for each document, enhancing the security and confidentiality of information.
- Tracking changes in data recording in documents, to ensure reference to the original copies and to know who is responsible for the amendments.
- Improve communication with customers: Using document management software, you can easily access all documents related to your business from anywhere and through any device, and this helps your team to deal efficiently with customers and complete transactions professionally, whether they are in the office or remotely, exactly As happened during the Covid-19 pandemic.
The system helps employees review the same documents at the same time, which is useful in case of reviewing joint projects and solving existing problems more effectively. Also, you can give limited access to employees and customers to track their transactions and significantly improve customer satisfaction.
Process Automation: Level up your business by automating processes and eliminating manual workload and potential errors. With DocSuite, you can customize and implement different workflow settings for all
Departments of your organization, get rid of the complexity and enjoy the ease!
Business Continuity: Protect your documents and business from natural disasters. Thanks to document management, you will have peace of mind and continuity in the event of any emergency. Your operations will not be affected by damage or fire, but will remain safe and protected.
Secure your data: Keep your data securely and reliably. Cloud storage provides you with the highest levels of protection from hacking and breaches. In addition, you will be able to determine who has access to each document and ensure the confidentiality and security of the information.
Business Continuity: Protect your documents and business from natural disasters. Thanks to document management, you will have peace of mind and continuity in the event of any emergency. Your operations will not be affected by damage or fire, but will remain safe and protected.
Secure your data: Keep your data securely and reliably. Cloud storage provides you with the highest levels of protection from hacking and breaches. In addition, you will be able to determine who has access to each document and ensure the confidentiality and security of the information.
What are the benefits of using a document management system for your organization's departments?
Sales Administration
Through document management software, you can fully control the sales process from pricing to issuing electronic invoices. You can also link payments to issued invoices, track payments owed to customers, and you can also manage customer data and contact information with them. Enjoy the comprehensive control features!
Human Resource Management
Using a document management system makes it easier for the human resources department to manage employees more efficiently and make better hiring decisions. It also enables them to easily archive employee documents and access them quickly when needed. They can also store resumes and electronic forms for use in hiring new employees faster and more easily.
Financial and accounts department
The accounts department benefits greatly from document management software in many areas, such as:
Quick and easy access to invoices for review and collection.
Matching invoices with purchase orders.
Avoid errors in billing.
Linking invoices to stores and warehouses to facilitate work operations.
Manage customer accounts with ease.
Managing employee commissions.
Preparing financial statements easily and in the shortest possible time.
Matching invoices with purchase orders.
Avoid errors in billing.
Linking invoices to stores and warehouses to facilitate work operations.
Manage customer accounts with ease.
Managing employee commissions.
Preparing financial statements easily and in the shortest possible time.
Take advantage of the power of document management to improve the performance of the various departments in your organization, discover ease, effectiveness, and full control of your operations, and enjoy development, organization, and success!
Start your journey towards digital success!