Docsuite Archiving
Electronic archiving and administrative communications system
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Find out how you can manage smart, manage paperless
An innovative suite of cloud solutions and integrated service packages to achieve a seamless and secure management experience within your organization, regardless of type, size, or specialization.
DocSuite features
Managing incoming and outgoing correspondence
A comprehensive system for managing internal and external correspondence, works on automatically recording and archiving transactions, tracking referral movement, querying, exporting transactions, saving or issuing as an export.
electronic archive
t saves documents and files securely and easily accessible, and shares them among users through an electronic archive that supports a distinct structure and an archiving tree with its different levels.
Task Management
Integrated tools that facilitate the planning and follow-up of employee tasks within the organization, including assigning tasks, defining responsibilities, notifications to employees, following up the implementation of tasks, and submitting reports.
Workflow engine
A system that facilitates automatic follow-up of the work flow within departments and sections, directing transactions automatically between employees and the competent authorities, which contributes to improving the efficiency of operations.
Management of administrative circulars and regulations
An intelligent system that enables organizations to easily publish and archive circulars and regulations, and informs employees of all updates via multiple channels such as e-mail and text messages. And otherwise
Work with and without the Internet
A completely online system that provides remote access and management for organizations, and enables work across different devices connected to the Internet, with support for tablets.
Electronic process automation
A technical application that enhances the effectiveness of operations by converting manual operations into automated electronic procedures within an integrated system, to help speed up and facilitate administrative procedures.
Integration with email
A system that automatically receives and forwards incoming mail to the system for processing, with the ability to customize reception and mail routing settings based on the type of request to improve business responsiveness.
Cyber security
It provides security mechanisms to protect data and information from cyber threats, in addition to backing up and storing data securely on powerful and enhanced cloud storage units.
Smart Sheet Package
A smart package that enables the organization and analysis of data and answers automatically, and facilitates the activation of questionnaires and opinion polls and converting them into understandable data tables for decision-making.
The system of approvals and credits brings a touch of security and transparency to your operations, where you can make sure each step goes through the required reviews and approvals, helping to activate full control and reduce the risk of errors
How does Doc Sweet achieve your goals?
encryption techniques
Strong encryption is used to protect data and information during exchange and storage to ensure that sensitive information cannot be accessed by unauthorized persons.
Multiple endorsements
The system requires a preset series of multiple authentications to access sensitive information or implement important decisions. This increases the security of the system.
Identity verification
The system requires users to verify their identity via multiple mechanisms, such as secure login, use of two-factor verification codes, and others for security.
Permissions management
The system grants powers based on the roles and responsibilities delegated to each employee, which restricts unauthorized access and protects sensitive data.
Activity logs
The system records all activities and operations that take place on it with all time, date and user data, which contributes to monitoring activity and tracking events.
Audit and review
The system provides the advantage of auditing and auditing to inspect operations and ensure their compliance with safety, policies, legislation, and laws recognized in each country.
Exclusive benefits in DocSuite only
Linking API library
A smart tool that provides a standard RESTful JSON API. This library enables easy communication and integration with other software and systems. Including cloud ERP systems and others.
OCR package
An optical text recognition technology tool that converts images and PDF files attached to the system into editable text and allows text to be extracted and converted into visual data.
group messages
A tool that sends group messages and easily customizes access and routing options according to needs. You can also set a specific time later for sending, which makes it easier to manage internal communications.
data analysis
An intelligent system designed to extract valuable insights from business and employee data, and to take advantage of big data by analyzing it and extracting patterns and trends that benefit in improving operations and efficiency.
Merge attachments
A feature that enables you to merge attachments of various formats into one easy-to-use and share file in PDF format, to allow easy circulation of documents and access to them from one source in a coordinated manner.
Quality evaluation engine
This engine tracks and monitors employee performance and the completion time of each task, from receiving notifications to making decisions and completing tasks, and generates detailed reports on the quality of performance.
Integrated control panel
A powerful control panel for managers and employees, you can easily access the necessary information and data, interact with the system and make the most of its features without the need for technical expertise.
Report builder package
An advanced tool for creating a set of detailed and summary reports within the organization. Provides analyzes on overall performance, workflow, staff quality, quality of services provided and all aspects of management.
Intelligent management solutions for the finance and accounting department within various institutions
<ul><li>An innovative set of systems and integrated service packages to help you manage all tasks in all departments of the organization quickly and securely</li></ul>
Who is this system for?
Governmental institutions
You need an archiving system to keep government documents and information in an orderly and secure manner to ensure transparency and save time and effort when accessing information.
Companies and commercial establishments
It needs an archiving system to organize its important documents and business information, which helps in managing internal operations and facilitates audits and monitoring.
medical institutions
To maintain patient records and medical reports in a safe and orderly manner, which enhances the quality of healthcare and facilitates the sharing of information between medical teams.
cultural institutions
To preserve heritage, works and artistic documents in digital form, which protects culture and history for future generations and contributes to sharing this heritage with the public.
Libraries and universities
To organize and manage academic and research resources, which contributes to saving time and effort for researchers and students and enhances access to knowledge.
financial institutions
To maintain financial records and transactions in an accurate and secure manner, assisting in preparing financial reports and complying with financial laws and regulations.
Live clips from DocSuite to manage corporate and institutional content
Watch some screens of DocSuite for corporate and institutional content management, and feel free to request a free trial
Tools provided by DocSuite to support you in your digital transformation journey
Library
A variety of sources that provide information and analysis that support the decision-making process
DocSuite profile for electronic approvals and approvals
<p>Happy look at the features and operations of the system .. Download it now<br></p>
DocSuite Mobile App
Manage and approve operations easily via smart phones from anywhere and at any time